How EPOS Software Integrations can improve your business operations

Your EPOS software is an invaluable asset to your business: handling orders, taking payments, stock management and reporting on sales. It helps you manage your business, but did you know that your EPOS can integrate with additional software?

Third party software integrations can help connect different parts of your business, helping to streamline and improve your operations. From automating tasks to exporting data, they help to reduce manual data entry to save you time.

Here are our top software integrations to consider for your EPOS system, and how they can help to improve your business operations.

What is POS integration?

A third party software integration for your POS or EPOS is software that’s designed to connect and extend the functionality of your system. Your EPOS system will come with a set of features that can be combined with the software integration to provide new insights and make managing your business easier.

Your EPOS acts as a central hub that collects and distributes data between your integrations.

For example, your daily sales can be automatically exported from your EPOS into an accounting software integration. Although you can view reports in your back office, specialist accounting software will have more functionality for breaking up data into accounts. The two parts work together, with your accounting integration using the EPOS data to set up the accounts.

Gardiff EPOS is able to integrate with market leading software, such as Xero, Quickbooks, Sage, Just Eat, Deliveroo, WooCommerce, Shopify and more.

Accounting EPOS integrations

Our software is able to link with HMRC recognised accounts packages. Your sales information will get sent from your back office to the integration, making your tax easier and reducing your administration time.

Xero EPOS integration

A Xero Integration lets your process your sales data into financial accounts, leaving no need for manual data entry. Gain a real-time view of your cash flow, and reconcile in seconds. Xero automatically connects to HMRC, making taxes and VAT returns easy.

EPOS Sage Integration

Sage integration gives you a powerful platform for payroll management and accounting. You can manage payslips, automate staff payments, and send data directly to HMRC from within the EPOS system. It’s an ideal solution for small to medium hospitality businesses looking for a streamlined back office.

Quickbooks EPOS integration

An integration with Quickbooks helps you manage taxes, payroll, bills, and expenses. It automatically takes sales data from your back office and imports it into the Quickbooks online accounting software reducing the need for manual processing.

Food Delivery EPOS Integrations

Send your takeaway orders straight to your till, no matter what platform they were placed on. Online ordering platforms are able to connect with your EPOS solution to push incoming orders directly into your system. If you have a kitchen display system, your orders will be automatically displayed here, helping your kitchen team easily manage orders and save them time.

Food delivery integrations feature live menu control, with the ability to sync your on-site menu with your online ordering. If you run out of something, you can update the availability in real time and mark items as out of stock. These integrations also make it easy to break down your sales for each channel.

Gardiff EPOS can integrate with the market leading delivery apps: Uber Eats, Just Eat and Deliveroo.

EPOS Website Integrations for eCommerce

If you have an Woocommerce eCommerce website, you can integrate it with Gardiff EPOS to sync your website sales with your physical sales. Save time when managing your shop by syncing products, inventory and customers. Automatically print or show your online orders on a display, so staff can start preparing what needs to be shipped.

Other Gardiff EPOS Software Integrations

Our EPOS systems are able to integrate with a range of other software, including:

• Labour Management – Easily manage and automate staff scheduling
• Hotel PMS – Manage hotel bookings and dining in one central location
• Security – Integrate your CCTVs and door entry systems

Labour Management Integrations

Staff scheduling and labour cost management are major challenges for hospitality businesses. Integrating your workforce tools with your EPOS lets you streamline operations, reduce overspending, and get real-time visibility into staffing.

Harri EPOS integration

Harri is built for the hospitality industry and helps with recruitment, onboarding, time tracking, and scheduling. It offers mobile-friendly tools for both managers and employees to manage shifts, availability, and communication.

S4Labour EPOS integration

Designed for labour cost control, S4Labour integrates seamlessly with your sales data to provide performance-based scheduling. It helps managers predict labour needs based on footfall and sales trends, reducing unnecessary staffing costs.

RotaReady EPOS integration

RotaReady makes it easy to create and adjust rotas. Employees can clock in and out, swap shifts, and view schedules from their phones. Integration with EPOS data helps align staffing with busy periods, optimising team efficiency.

Workforce EPOS integration

Workforce provides an all-in-one platform for time tracking, scheduling, and attendance. With deep EPOS integration, it connects labour costs directly to sales activity, giving you better insight into productivity and profitability.

Security Integrations

Security integrations let you connect CCTV systems and access control directly with your EPOS – boosting accountability, reducing shrinkage, and keeping your premises secure.

Hikvision EPOS integration

A global leader in surveillance tech, Hikvision offers CCTV and smart security systems that can be linked to EPOS transactions. You can monitor suspicious activity, flag unusual sales, and record critical transaction footage for review.

Paxton EPOS integration

Paxton provides access control systems for managing entry to secure areas. When integrated with your EPOS, you can control who has access to stockrooms or cash offices and create a full audit trail of movement within your business.

Ticketing Integrations

If your business runs events, shows, or manages bookings, integrating ticketing software with your EPOS lets you sell tickets, manage reservations, and streamline check-ins all from one system.

With platforms like CrowdEngage, you can enhance the guest experience through mobile check-ins, loyalty programs, and targeted promotions. Spektrix offers a full box office solution with integrated sales, marketing, and reporting tools, ideal for theatres and entertainment venues. For broader event management, DigitalTICKETS provides online ticketing, customer communication, and event booking features that sync directly with your EPOS.

Stock and Inventory Integrations

Managing your stock accurately is essential for profitability and smooth operations, particularly in the hospitality industry. By integrating your EPOS system with leading stock management platforms, you can automate inventory tracking, reduce waste, gain real-time insights into your stock levels and ensure food safety compliance is maintained.

Gardiff EPOS integrates with powerful inventory tools that help centralise and optimise your stock control across one or multiple locations.

Apicbase EPOS integration

Apicbase is a comprehensive back-of-house management system tailored for food and beverage businesses. It allows you to connect your EPOS system to automate inventory updates based on real-time sales data. Features include:

• Ingredient-level stock tracking linked to EPOS sales
• Supplier order management and automated purchasing
• Recipe management with allergen and nutritional information
• Waste monitoring to reduce over-ordering and spoilage

This integration is ideal for restaurants, hotel kitchens, and multi-site operators looking to digitise and streamline their food cost management.

Fourth EPOS integration

Fourth provides is an advanced enterprise platform for inventory, procurement, and workforce management. When connected with your EPOS system, Fourth offers:

• Automated ordering and invoice matching
• Real-time inventory reporting and forecasting
• Recipe and menu cost control with up-to-date pricing
• Mobile tools for stock counts and order placement

Perfect for larger operations, this integration helps align your purchasing with actual usage and sales trends.

StockTake Online EPOS integration

StockTake Online is a user-friendly, cloud-based inventory management solution designed for hospitality businesses of all sizes. Its integration with Gardiff EPOS enables:

• Real-time stock control across multiple storage areas
• Efficient mobile stocktaking using tablets or smartphones
• Recipe, portion, and allergen management
• Sales and stock data syncing for accurate reporting

This integration is great for operators who want a simple but powerful solution to manage stock from purchase to plate.

Streamline your business operations with Gardiff EPOS

We provide complete EPOS systems for hospitality businesses, personalised to your and your needs with the ability to choose what hardware and software features & integrations you need to support your business. A fully connected system means running your business is streamlined and simplified. Your staff will have more time to focus on giving a great customer experience.